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CMMS Software: Its Many Different Uses

Computerized maintenance management systems (CMMS) allow facility and fleet managers to run maintenance operations. Although maintenance is the focus of CMMS, there are many extra uses that go beyond equipment repairs or scheduling of changes. Here are the many applications of CMMS software.

Overseeing maintenance

Of course, CMMS software is made for managing maintenance. Therefore, this is the number one use of this software. In this role, the software is used for scheduling preventative maintenance, creating associated work orders, recording costs, assigning personnel, documenting work done, ordering any necessary supplies and parts, and tracking information associated with the job, for root cause, downtime, and recommendations. Managers can configure CMMS software to schedule tasks automatically, depending on scheduled maintenance routines or meter readings.
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Predictive maintenance
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Managers can also predict potential problems using CMMS software. They not only can help managers arrange predictive maintenance tasks, monitor systems, and assign technicians accordingly, but the data collected may be analyzed and then used to come up with better predictions.

Asset management

CMMS software’s a powerful tool for monitoring everything about an asset, including cost, warranty information, purchase date, specifications, maintenance tasks, service records, service contracts, spare parts available, expected lifetime, etc.

Safety

CMMS software can also be used to manage licenses, permits, as well as other documents needed for complying with safety regulations. For instance, you can manage licenses for forklift operators, heavy equipment operators, drivers, and certifications for lifts and elevators, fuel pumps, etc.

Inventory management

Many managers of fleets and facilities use CMMS software for proper management of inventory items like spare parts, parts needed for certain jobs, and purchase orders.

Analysis of trends

While your CMMS software collects data, you can tap into its database to get insights you can use to spot trends and make better buying decisions later.

Improves productivity

You can link your CMMS software to mobile gadgets, allowing your maintenance staff to initiate work orders, get real-time information, as well as check inventory wherever they are. Therefore, this cuts their journey time. In addition, CMMS software gives technicians information about the tools, parts, and procedures needed to complete a task, so they’re able to work without interruptions or delay.

Each and every use above is important in itself. Apart from providing strong features and lots of functions, CMMS software may lower operational costs and downtime. From preventing and forecasting problems via inventory management and regular maintenance, CMMS software programs help managers make cleverer buying decisions, using comprehensive and accurate information.

You can completely avoid upfront capital costs by going for cloud-based CMMS software, rather than a client-server software system. Instead of paying upfront, using a CMMS service lets you pay on the go.